Erasmus+ Program for Lecturers

Applications for Staff mobility for teaching
academic year…. 

1 Purpose of the call and general regulations 

1. This call regulates the application procedure for student and staff mobility in the framework of the Erasmus+ International Credit Mobility project between …………… and Phu Xuan University (Vietnam). 
2. Erasmus+ is the EU programme for education, training, youth, and sport covering the period ……… It offers a wide range of opportunities for students and staff to study and train abroad and obtain credits which are then recognised by the sending institution. 
3. The present Erasmus+ International Credit Mobility project between …………University and Phu Xuan University , from ………. to ………….  

2 Mobility types and available places  

Under this call for applications the following places are available for prospective candidates from the Phu Xuan University: 

STAFF FOR TEACHING (academic staff, including post doctorate)  

(WARNING: minimum 8 teaching hours per week, which may include lectures, seminars, workshops, tutoring): …. places (…person * … days (+ 2 travel days)) in the field of ………….. 

The present call for applications provides mobility grants for ………. academic year.  

The mobilities of staff can be carried out in the ……. semester of the ………..academic year; 

3 Admission requirements  

3.1 In order to apply, prospective candidates must be employed at Phu Xuan University at the moment of application and for the whole duration of the mobility. 

3.2 Language proficiency 

Applicants for staff mobility teaching in the field of …………. are required to be proficient in Italian at level ……… and in English at level ……. or equivalent, respectively. For Italian proficiency, it is required to provide official certifications of the required level (or equivalent) issued by Italian Universities. For English proficiency, all types of certifications can be accepted. 

3.3 In/compatibility 

• Selected beneficiaries will not be allowed to benefit from any other grant provided by the European Commission for mobility for study / for teaching /training for the same period; 

• Beneficiaries must carry out their mobility activities in a country different from the country where they have their accommodation during their studies (for students) or from the country of residence (for staff); 

• Candidates with a double nationality must specify the nationality under which they submit their scholarship application.  

3.4 Ineligibility 

• If, at any stage in the application procedure, it is established that the information provided by the applicant has been knowingly falsified, the candidate will be disqualified from the selection process. 

4 Activities  

Mobility for teaching and training: 

Erasmus+ grants for teaching are awarded to HEI teaching staff for a period of teaching in a partner host university. Teaching assignments can come in various forms and take place as seminars, lectures and tutoring. Actual teaching in this context should require the teacher to be physically present with the students. Although email tutoring or any other forms of distance learning as well as preparation are highly encouraged, they do not count in the minimum number of 8 compulsory hours of teaching per week. 

Erasmus+ grants for training support the professional development of HEI teaching and non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner institution.  

5 Grants 

5.1 Grantees will receive a grant as a contribution to their costs for travel and individual support during their mobility.  

They are specified in the table below: 

5.2 The mobility period must be carried out continuously and it must not be split into different periods.  

5.3 Selected candidates accepting the scholarship will sign a scholarship contract listing their duties and responsibilities. They will be required to comply with the local admission requirements and registration procedures at the Host University. 

5.4 Special needs support 

Extra financial support may be available for beneficiaries with special needs. A person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project would not be possible without extra financial support. The contribution will be awarded to beneficiaries with special needs upon request by the Coordinating institution and approval from the Erasmus+ Italian National Agency. 

5.6 Incentives: 

Support in visa application, housing, accommodation will be supplied by the International Collaboration Department – Phu Xuan University as requested by incoming beneficiaries. 

For staff going abroad, this mobility will enhance their annual performance assessment 

6 Admission procedure 

6.1 Application  

• Prospective applicants should submit their application form and required documents (6.2) via e-mail to the address: phongqlkhhtqt@pxu.edu.vn from ….to ……… Any application received after the deadline will not be accepted; 

• A confirmation e-mail will be sent after the application has successfully been submitted; 

• The official language of the application is English or Italian. At the time of application diplomas, transcripts and other official documents may be submitted in original language but they must be accompanied by an English translation. At this stage, non-certified translations are accepted. In case applicants are selected, they may have to provide certified translations of all relevant documents. 

1. Required Documentation 

Staff candidates must provide the following documents: 

• Copy of a valid ID card or passport; 

• Copy of a residence document; 

• Copy of a proof of employment at the partner University (ex. certificate issued by the Home University stating he/she is Academic/Administrative staff employed at the University); 

• Mobility Programme signed by the applicant and the E+ Administrative Unit and the Erasmus+ Academic Coordinator of the sending university (REMINDER: ACADEMIC STAFF must guarantee a minimum number of 8h hours of teaching per week); 

• Letter of interest signed by the prospective academic supervisor or Head of Department (for academic staff) at …….. University or by the administrative supervisor (for administrative staff) stating the availability and willingness to collaborate with the applicant.  

• Curriculum Vitae (max. 2 pages) in English including extracurricular activities (courses, seminars, conferences, published research etc.) and professional experience related to the fields of knowledge of the courses. Please use the European template on https://europass.cedefop.europa.eu/en/documents/curriculum-vitae/templates-instructions.iehtml; 

• One letter of recommendation (max. 1 page) written by academics, researchers and/or by professionals who have participated in the candidate’s academic or professional training, complete with their email and phone numbers, and the at least another referee ‘s contact details. 

7 Selection process 

7.1 The Selection process includes the following steps: 

1. Eligibility check by the Phu Xuan University; 

1. Evaluation process by the Phu Xuan University Selection Committee and University …….. Selection Committee 

The Phu Xuan University will review the submitted applications and evaluate the technical components (eligibility requirements, full documentation, completeness, and authenticity of documents attached) to identify the eligible candidates. 

Only valid and eligible applications will be evaluated and ranked by the Phu Xuan University Selection Committee, according with the following criteria, which have been jointly agreed by the partner university and the coordinating university:  

7.2 The final selection decision will also consider cross-cutting evaluation criteria such as gender balance, equal opportunities and participation of disadvantaged groups (disabled students, economically disadvantaged students) providing a more equal and fair selection process. 

7.3 Phu Xuan University may decide to invite the candidates whose average score is above the threshold for an interview, either face-to-face or via online. 

7.4 At the end of the selection procedure, the Phu Xuan University Selection Committee will draft a ranking list of qualified candidates. A reserve list will also be defined and will include the names of eligible candidates for whom may be awarded a grant in case of withdrawal/drop-out of selected students or if additional funding is available.  

7.5 All applicants will be informed by e-mail of the selection results as soon as the evaluation procedure has been concluded.  

7.7 Selected candidates will receive a scholarship offer and are required to accept or reject it within 48 hours. For every selected candidate not accepting the grant within the deadline, Phu Xuan University will nominate a candidate from the reserve list. 

7.8 Appeal Procedure  

• Rejected applicants who feel that a mistake has been made in the process or that their application has not been fairly evaluated can file a complaint to phongqlkhhtqt@pxu.edu.vn not later than………., explaining their reasons. 

• Complaints from applicants who have failed to satisfy all of the eligibility criteria (e.g. who have not produced the required documentation, or have applied for a scholarship but do not meet the requirements, etc.), or have failed to satisfy them within the established timeframes, will not be taken into consideration. 

• The appeal procedure can only come into play if a candidate feels that the Selection Committee has not handled his/her own application in line with the principles and procedures described in the call. In other words, the appeal cannot concern the decision itself, but only an alleged error made in the process. 

8 Data protection 

Information relating to individuals (personal data) is collected and used in accordance with Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on “the protection of individuals with regard to the processing of personal data and on the free movement of such data”.